Property Inventory Reports: Your Best Defence Against Deposit Disputes

The Deposit Dispute Reality

According to the Tenancy Deposit Scheme (TDS), 56% of deposit disputes relate to cleaning and damage. In almost every case, the outcome hinges on one document: the inventory.

Without a detailed, independent inventory supported by dated photographs, a landlord or agent has very little chance of successfully claiming against a deposit. The legal burden of proof rests with the landlord.

What Makes a Defensible Inventory?

A court or adjudicator looks for:

1. Independence

An inventory compiled by the landlord or letting agent carries less weight than one prepared by an independent third-party clerk. Our clerks have no stake in the outcome — they simply record what they see.

2. Detail

"Good condition" is not enough. A defensible inventory records:

• The exact condition of every wall, floor, and ceiling
• Individual marks, scuffs, stains, or damage
• Working condition of appliances and fittings
• Meter readings (gas, electric, water) at check-in and check-out

3. Photography

Every item noted in the report must be supported by a high-resolution, timestamped photograph. This is the evidence that settles disputes before they escalate.

4. Sign-Off

The tenant must be given the opportunity to review, comment on, and sign the inventory within 7 days of the tenancy start. An unsigned inventory is significantly weaker in a dispute.

Check-In vs Check-Out

| Service | When | Purpose | |---|---|---| | Check-In Report | Start of tenancy | Baseline condition record | | Check-Out Report | End of tenancy | Comparison against baseline |

A check-out report cross-references the original check-in, identifying any changes in condition and attributing responsibility (fair wear and tear vs tenant damage).

Our Inventory Pricing

| Property Size | Unfurnished | Furnished | |---|---|---| | Studio / 1 Bed | £100 | £120 | | 2 Bed | £115 | £140 | | 3 Bed | £130 | £160 | | 4+ Bed | POA | POA |

All reports delivered digitally within 48 hours.

Protect your deposit — book an inventory or call 0121 7989017.